Showing posts with label Annual Meeting. Show all posts
Showing posts with label Annual Meeting. Show all posts

Tuesday, July 17, 2018

SP Annual Meeting 2018 - Minutes

Clickbait
The minutes from the Second Pride Annual Meeting, that was held on July 14th, 2018, have been published on the Second Pride website. You will find the minutes here.

For those of you who are too lazy to read them, let me give you a short summary.

1. Feedback from the festival has been overwhelmingly positive. There were no problems with griefing. Thanks were expressed to all involved for their contributions.

2. The Trevor Project will receive a donation of L$ 560,800 - approximately $2,243.00 USD. (Bloody awesome, my remark).

3. A proposal for a (much needed, my remark) complete overhaul of the bylaws was made. The Communications/IT Director was given the task to do a draft re-write and present it to the board.

4. Upcoming election 
a) these three members of the board have one year remaining,
- the Chairperson,
- the Secretary and
- the Communications/IT Director,
b) the following five positions are open for candidates
- Community Relations Director,
- Events Director,
- Build Director,
- Marketing Director and
- Security Director

5. Election Dates
a) Candidate Registration on the Second Pride website August 1st, 2018 through August 14th, 2018,
b) Question and Answers with Candidates on the Second Pride website August 15th, 2018 through August 28th, 2018,
c) Voting September 1st, 2018 through September 8th, 2018 and
d) Board Member Installation Meeting September 15th, 2018.

Saturday, June 30, 2018

Second Pride Annual Meeting 2018

Following the conclusion of the Pride festival the board has announced that the annual meeting will be held on Saturday July 14th, 2018, at 12-2 PM SLT at the Second Pride HQ.

The proposed agenda (which is subject to changes)
1. Recap of the Second Pride Festival
- Tootsie Nootan – Security Director
- Lee McKay- IT Director
- Mikey – Secretary
- Nicky Windstorm – Interim Event Coordinator
- ReZ Vale-Starfall – Chairman


2. Financials, including the amount Second Pride will donate to The Trevor Project will be discussed

3. Annual election dates will be announced. (Seated board members are not up for reelection this year, but all open seats are.)

4. Open Forum If you are a member of the Second Pride group, then this meeting is for you. It's your time to ask questions and voice concerns.

Saturday, September 24, 2016

SP Meeting Today at 12.00PM (Noon) SLT

There was a notice in the Second Pride Festival Group two days ago.
"Greetings Members,

Please be advised that there will be a General Assembly meeting of Second Pride on Saturday, September 24, 2016, at Noon SLT. All Second Pride members are welcome. The agenda will consist of the following items, plus any new business that may arise:

1. Election wrap-up
2. Q&A for member questions
3. Board appointments

We look forward to your attendance."

Here is your parade float to the meeting Second Pride Headquarters Conference Hall (SLurl).

Wednesday, September 21, 2016

Whats Happening in Second Pride?

I do not fully understand what is going on within the Second Pride organization at the moment, but hopefully things will be cleared up in the near future.

Anyway, the latest notice in the Second Pride Festival Group and it's attached note card increases my confusion instead of alleviating it.

The note card is from Karl Kalchek, who in the absence of a Community Relations director on the board was asked by the board to head the Election Committee for the 2016 election. It reads as follows:
"Greetings members. 
Following our general meeting in August, a call for candidates to run for the open seats on Second Pride's Board for 2016-2017 was announced. At that board meeting I volunteered to serve to run the election as a past elections chair. The call was posted for 10 days in August after which the election would take place.
One candidate volunteered for Events Director. That candidate is Devon Zepp and we thank him for stepping forward to fill this very important position. We did not get contesting candidates for that position nor any candidates for the other open positions leaving the posts of Treasurer, IT Director, Marketing Director and Community Relations Director vacant. Because it is critical we have a Treasurer, the current treasurer Marge Beaumont has kindly volunteered to continue in this role until another Treasurer with accounting experience can be found to take her place and complete this term.
In view of this, I recommended to the Chair that Devon Zepp Be recognized as Events Director, that Marge Beaumont be recognized as continuing Treasurer, and that they join the rest of the board who are serving the remainder of their two year terms. additionally, I recommended that a general meeting be called at which the new board be recognized and installed, and that as soon as practical, that a second meeting be announced in which the board call for candidates for the remaining open board positions.

Sincerely,
Karl Kalchek, past board member"

Friday, August 12, 2016

Second Pride Annual Meeting 2016

Through a notice in the Second Pride Festival group the membership has been notified that the Annual Meeting of Second Pride will be held on Saturday August 13, 2016, at 12PM (noon) SLT at the Second Pride Headquarters Conference Hall (SLurl).

The meeting has the following agenda.
1. Call to Order
2. Department Reports
3. Elections
4. Adjournment

The most interesting parts of this meeting should be the announcement of the results of the latest Pride Festival and the timeline for the upcoming election of new directors.

Friday, July 31, 2015

Second Pride, Annual Meeting - Saturday August 1 @ 12 PM SLT

From a group notice in the Second Pride Festival group.
Please be informed the Board of Directors of Second Pride will hold their "Annual General Meeting (AGM)" in the Second Pride Headquarters Conference Hall (SLurl) on Saturday August 1, 2015, 12:00 PM SLT.

The proposed agenda for the meeting is as follows

1. Call To Order
2. Department Reports
    - Chair
    - Build
    - Events
    - Community Relations
    - Security
    - Treasurer Report
    - IT
3. Elections Procedures
4. Adjourn

Monday, July 20, 2015

Reminder: SP Board Meeting, Today 6:30 PM

The Board of Directors of Second Pride has a meeting today at the Second Pride Headquarters Conference Hall (SLurl) at 6.30 PM SLT

The proposed agenda of the meeting is as follows:
  1. Call To Order: 
  2. Set the date for the Annual General Meeting
  3. Motion to Adjourn

Tuesday, July 14, 2015

SP Board Meeting, Monday July 20, 2015

The Second Pride bylaws require the organization to have the public Annual General Meeting (AGM) on the Saturday following the “Second Pride Festival”. Due to the fact that the said Saturday was the 4th of July the board was unable to hold the meeting because of the Independence Day Holiday.

The board promised to have a public meeting in the week following to set the date for the AGM.

The Board of Directors of Second Pride will now have a public board meeting at the Second Pride Headquarters Conference Hall (SLurl) on Monday July 20, 2015, at 6.30 PM SLT

The proposed agenda of the meeting is as follows:
  1. Call To Order: 
  2. Set the date for the Annual General Meeting
  3. Motion to Adjourn

Tuesday, July 22, 2014

Report from the SP Annual Meeting 2014

Due to a busy first and SecondLife I have not been able to post a report from the Annual Meeting of Second Pride earlier, but here are a summary of my impressions.

For the minutes from the meeting and a full running transcript, please visit Second Pride; Second Pride Annual Meeting Minutes July 19, 2014.
Marge Beaumont, Karl Kalchek, Sutry, Petr Hastings-Vanbeeck, Kharissa Indigo & Baz Ceawlin
We started off with the department reports.

Chair - Petr thanked all that had volunteered their time and done a great job for Second Pride. He also reminded us all that the organization relies on volunteerism.

Treasurer - Marge gave us a summary of the financial status, in short all is well and the finances are in good order. (As a personal observation let me say that I believe that Marge may have been in contact with Esme Capelo concerning her presentation, as you see from the example below she used cute cats.) 

Community Relations - Karl informed us that the membership had increased with 25% over the year. He also reminded us that we should be proud of this year was an increasing diversity of the vendors, sponsors, and performers who were part of Second Pride Festival this year. There were many new sponsors and many sponsors who returned after leaving Second Pride for one reason or another over the years.

Security - Sutry reported that there had only been a few griefers that had been swiftly dealt with by the excellent volunteers on the security committee. 

Events - Khar informed us that working with the sponsors created some new and different ideas in this area, by combining main stage events with other stages and settings throughout the entire festival grounds highlighting each unique area. We also had our first King and Queen pageant, 57 DJ’s, a live band, a rock concert and some very talented live singers. This year having an interactive website and a Festival Guide with detailed information about the vendors and events was very helpful, as well as having the DJ’s register online. Having less stages then last year and list of availability of DJ’s on line made it much easier and faster to make the schedule. Kharissa concluded by leaving a short list of suggestions to the coming board.

IT - Baz told us that the Event survey had received about 45 responses from festival attendees. The vast majority or the responses have been Good to Excellent. The breakdown was:
Excellent 48%
Good 34%
Neutral 9%
Poor 5%
Terrible 5%
There were many constructive comments and suggestions made.. the survey will be summarized and passed on to next years board.
---

Next we moved on to the question of proposed recipients of donations. A committee has been formed to decide criteria for worthy recipients of donations from Second Pride. The committee will make recommendations to the full board. A method to garner input from the community on where the money should ultimately be dispersed will be made soon.

The meeting next covered the election time table and procedures, among others
  • Election procedures will be posted the Second Pride website on July 19th
  • Candidate declarations will be accepted from July 31st through midnight SLT August 14th, per the by laws.
  • Voting will commence at 00:01 AM September 1st and remain open through midnight September 4th.
  • You must have joined the Second Pride Festival Group by midnight July 31st to be able to vote for your candidates.
  • Members of the Second Pride Group will need to visit an election kiosk on the Second Pride sim.
  • The election kiosk will provide access to an online voting ballot where members can vote for candidates of their choice.
  • You MUST be a member of the Second Pride Festival in-world group before midnight July 31st to be eligible to vote. Joining of the Second Pride Group will be closed for the entire election period, July 31st through September 6th.
  • Protections have been put in place to block voter fraud through the use of Alt accounts. If you are in a situation were multiple users in your household will be voting from the same device or internet connection, you must inform the election committee prior to voting.
Four proposals for changes in the by-laws were made, in attempts to remedy known problems.

The meeting then stood for one minute of silence in memory of the victims of Flight MH-17, which included over 100 AIDS researchers en route to a conference in Australia. (Picture above)

A call for volunteers to an election committee was made. If you are interested in participating and fulfill the requirements (see the minutes) send a notecard to Karl Kalchek.

Next meeting will be on Saturday August 2nd at 11 AM SLT.
---

All in all it was an unusually long and intense meeting with many interesting subjects. The meeting was conducted in an orderly fashion under the excellent guidance of our chairperson.

Saturday, July 19, 2014

SP Annual Meeting 2014 Today

The annual meeting of Second Pride will be held today, July 19, 2014, at 11.00 AM SLT, and will take place in the auditorium on the Second Pride sim (SLurl).

The agenda of the annual meeting (as posted on the Second Pride website) has been amended (changes are shown in bold) and now reads as follows:
  1. Call to Order
  2. Department reviews
  3. Plan for Second Pride donation to real life (a.k.a. first life, my comment) charity
  4. Election Time Table and procedures
  5. Proposed By-Law Changes
  6. New Business 
  7. Adjourn

Tuesday, July 15, 2014

Reminder: Second Pride Annual Meeting 2014

The annual meeting of Second Pride will be held on Saturday July 19, 2014, at 11.00 AM SLT, and will take place in the auditorium on the Second Pride sim (SLurl)
The agenda of the meeting (as posted on the Second Pride website) is:
  1. Call to Order
  2. Department reviews
  3. Plan for Second Pride donation to real life (a.k.a. first life, my comment) charity
  4. Election Time Table and procedures
  5. New Business 
  6. Adjourn

Monday, July 7, 2014

Second Pride Annual Meeting

The Second Pride Annual Meeting will take place on Saturday July 19th, 2014, 11 AM SLT, in the Second Pride Conference Hall.

The purpose of this meeting is (per the Second Pride bylaws Article III, section 1, paragraph 2)  "for the membership to offer questions to the board in an open, unrestricted and unfettered forum, AND for the Chairman to announce election dates for the next Second Pride Board and certain election guidelines."

At this meeting the board usually also takes the opportunity to report on and review the recently concluded festival.